NCURA Life Cycle of the Award Series

The National Council of University Research Administrators (NCURA) developed a video webinar series, the Life Cycle of the Award Series, to offer institutions options in providing professional growth opportunities for grant managers and research administration personnel. Through its membership with NCURA, MIT is pleased to offer the six-part video webinar series to members of the MIT research administration community.

Note: MIT authentication is required to access the NCURA Life Cycle videos listed below.

Proposal Development

(Three parts; 90 minutes each)

The Proposal Development video webinar is a three-part series that covers the essentials of proposal development from inception through submission. There will be full series dedicated to budgeting later in the Life Cycle series. The panel will provide guidance for the proposal lifecycle.

Download workshop document: Proposal Development Workbook [PDF]

Part I begins with proposal planning and review of the project and the application requirements. Click here to launch video Proposal Development Workbook Part I.

Part II continues with a session on the budget and justification and is completed with a session on preparation and submission. Click here to launch video Proposal Development Workbook Part II.

Part III will include discussion of proposal planning, logistics, financial and compliance considerations. Click here to launch video launch video Proposal Development Workbook Part III.

Pre-Award/Budgeting

(Three parts; 90 minutes each)

Are you ready to start building your sponsored project or idea, but don't know what and how much to ask for? If preparing a budget for your grant or contract is daunting for you, come learn the basic elements of how to draft a project budget with confidence. An effective budget can be a productive tool in driving towards your goals for the entire life of the project. We also need to ensure that we have the funds needed to complete the project successfully and do not to leave resources on the table.

Part I begins with policies for different sponsor types, direct and indirect costs including salaries and fringe benefits costs. Click here to launch video Pre-Award/Budgeting Part I.

Part II continues with budget categories Equipment, Supplies, Travel, Other direct costs and services. Click here to launch video Pre-Award/Budgeting Part II.

Part III concludes with subaward/subcontract costs, Facilities and Administrative (F&A) costs and Other Specialty Costs. Click here to launch video Pre-Award/Budgeting Part III.

Award Negotiation and Acceptance

(Three parts: 90 minutes each)

The Award Negotiation and Acceptance webinar is a three-part series that focuses on negotiating with a sponsor, identifying problematic contract terms and conditions, and navigating solutions that will satisfy both your sponsor and your institution.

Download workshop document: Award Negotiation and Acceptance Workbook [PDF]

Part I begins with an overarching discussion of general negotiation and contracting principles. Part I also addresses issues of institutional culture and other concerns that may influence how you approach a contract negotiation. Click here to launch video Award Negotiation and Acceptance Part I.

Part II continues with a session on the Federal Acquisition Regulations (FARs), specifically addressing how the FARs operate, FAR clauses that require special attention, and when FAR clauses may have alternatives that are more acceptable to universities. Click here to launch video Award Negotiation and Acceptance Part II.

Part III focuses on contracting with private sector and international sponsors. Building on Parts I and II, topics will include the major differences between Federal contracts and industry or international contracts, especially thorny terms and conditions, and the unique considerations that come into play if you work at a public university, a private university, or a non-profit organization. Click here to launch video Award Negotiation and Acceptance Part III.

Award Monitoring/Management

(Two parts: Two hours each)

The fifth offering in the Life Cycle of the Award Series is two, two-hour long parts. The webinars focus on award management strategies and techniques for both the central and departmental research administrator tasked with financial oversight of sponsored awards. This workshop will focus on how the research administrator can best support the PI during the period of performance to maximize award spending, while effectively managing risk.

Download workshop document: Award Monitoring/Management Handouts [PDF]  

Part I begins with what to look for during award initiation that may impact budget management during the award. Burn rate and projections are also discussed. Click here to launch video Award Monitoring/Management Part I.

Part II continues with a review of perennial hot topics such as cost transfers, subaward monitoring, cost sharing and effective and efficient award close outs.  Click here to launch video Award Monitoring/Management Part II.

Compliance

(Two parts; Two hours each)

The final offering of the Life Cycle of the Award Series feature discussion of a variety of compliance topics essential to the knowledge of every research administrator. This workshop covers the basics of institutional committee review for biosafety, human research participants, and animal research, as well as export compliance, conflict of interest, and research misconduct.

Download workshop document: Compliance Workbook [PDF]

Part I begins with the role of compliance regulations and policies to ensure scientific integrity and public trust. True-life examples will highlight the importance of knowing where to find expertise and resources at your institution and beyond, creating a “compliance network".  Click here to launch video Compliance Part I .

Part II focuses on animal subjects in research, research and biological safety, regulatory oversight, conflicts of interest, and building a culture of compliance. Click here to launch video Compliance Part II .