What’s Essential
Interim and Final Technical or Progress Reports:
The submission of required technical reports is the responsibility of the principal investigator. While some sponsors permit online submission of technical reports, many do not. Copies of reports, or report transmittal letters, should also be uploaded info Kuali Coeus or forwarded to your RAS representative.
Final Invention Reports:
Many sponsors require reporting about new technologies conceived or reduced to practice during the conduct of a sponsored research project. If a new invention or discovery is made as a result of a sponsored project, a technology disclosure must be submitted through the TLO e-disclosure portal (requires login). Submitting an invention involves providing a description of your invention or development to the TLO. The submission should also list all sponsors of the research and include any other information necessary to begin pursuing protection and commercialization activities. The TLO will report all technologies disclosed to federal and corporate sponsors within the agreed upon time. The TLO will also provide RAS with information about all inventions disclosed for the Final Invention Report at the end of any project and RAS submits the final invention report to the sponsor. For further information, please contact the TLO at tlo-newcase@mit.edu.
Final Equipment Inventory Reports:
MIT’s Property Office prepares and submits equipment inventory reports based on information in SAP on purchases made during the life of an award.
Final Financial Reports:
MIT’s Sponsored Accounting Office prepares the final financial report and submits it to the sponsor, typically within 90 days of the close date. You may be asked to assist with these reports when the sponsor requires more detail than provided on MIT’s standard reports, such as is sometimes required for travel, equipment, or budget-versus-actual reporting.
Why It’s Important
Sponsors can and do suspend funding in cases where progress or final reports are not submitted in a timely fashion. It is critical, therefore, to submit all reports per the reporting schedule that appears in the Notice of Award (NOA) and Kuali Coeus MIT’s system of record for sponsored awards.
How To Comply
PIs should be aware of the reporting schedule associated with each award and should ensure that complete and accurate reports are submitted in a timely manner.
Some federal agencies (e.g. NSF, NIH) require or permit final technical reports to be submitted on line. Consult the award document for specific requirements. Please provide RAS with a copy of the report or a copy of the transmittal letter or receipt so that RAS can respond to future request from the sponsor. Contact your DLC administrator or your RAS representative with questions about due dates and sponsor-required format.