If travel expenses are charged to a federal award, the documentation for such charges must justify that travel by the individual is necessary to the federal award.

Proposals that anticipate travel on a federal award should include a budget justification clarifying who is traveling and why that person’s travel is necessary. Travelers and/or administrators must document, and retain the documentation, as to why the trip was necessary and how it benefited the project. A best practice is to use the Business Purpose field in Concur to document how the trip specifically benefits the project.