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Rates
Federal Research Facilities and Administrative (F&A) Rates
MIT Use of a de minimis Rate
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Preparing and Submitting a Proposal
Negotiating and Accepting an Award
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Michelle Gittens
Michelle Gittens
Sr. Contract Administrator I
617-258-8009
gittensm@mit.edu
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Rates
Federal Research Facilities and Administrative (F&A) Rates
Uniform Guidance Fixed Rate Requirements
F&A Methodology
F&A Components
MIT Use of a de minimis Rate
Fund Account Overhead Rates
Allocation Rates
Determination of On-Campus and Off-Campus Rates
Employee Benefits (EB) Rates
Vacation Accrual Rates
Graduate Research Assistant Tuition Subsidy
RA and TA Salary Levels and Health Insurance Rates
Historical RA Salary Levels
Grant and Contract Administration
MIT Facts and Profile Information
Sponsored Projects Basics
Classification of Sponsored Projects
Types of Sponsored Awards
How Are Sponsored Projects Generated?
Cost Principles and Unallowable Costs
Direct and Indirect Costs
Preparing and Submitting a Proposal
Pre-Proposals / Letters of Intent
Roles and Responsibilities
MIT Investigator Status
Components of a Proposal
Special Reviews
Applying Through Workspace
Proposal Preparation Checklist
Proposals and Confidential Information
Budget Development
Personnel Costs
Equipment
Subcontracts and Consultants
Sample Budget Justifications
Annotated Budget Justification - Federal Research
Annotated Budget Justification - Non-Federal Research
Annotated Budget Justification - Federal Non-Research
Annotated Budget Justification - Non-Federal Non-Research
MIT Approval and Submission Approval Process
Viewing Proposal Assignments
Kuali Coeus Approval Mapping
Negotiating and Accepting an Award
Roles and Responsibilities
Submission of Revised Budgets
Standard Contract Terms and Conditions
Contractual Obligations and Problematic Terms and Conditions
Review and Negotiation of Federal Contract and Grant Terms and Conditions
Industrial Collaboration
International Activities
MIT Export Control - Export Policies
Nondisclosure and Confidentiality Agreements
Notice of Award
Negative Confirmation On Award Notices
Setting Up An Award
Roles and Responsibilities
Routing and Acceptance of the Award Notice
COI and Special Review Hold Notice Definitions
Establishing an Account
Limiting Long-Term WBS Account Structures
SAP Project WBS Element Conditions
Kuali Coeus Electronic Document Storage (EDS)
Billing Agreements
Managing Projects
Changes to Programs During the Life of an Award
PI Absence from Project
Cost Transfers
Equipment Threshold
Application of Award Terms
Uniform Guidance and the FAR
MIT Standard Terms and Policies
Guidelines for Charging Faculty Summer Salary
Key Personnel
Limitations on Funds - Federal Contracts
Managing Salary Costs
Monitoring Project Budgets
Monthly Reconciliation and Review
No-Cost Extensions
Reporting Requirements
Return of Unexpended Funds to Foundations
Sponsor-Approved Budgets (SAB)
Determining the Sponsor Approved Budget (SAB)
Working With the Sponsor Approved Budget (SAB)
Sponsor Approved Budget (SAB) and Child Account Budgets
Sponsor Approved Budget (SAB) and Prior Approvals
Submitting an SAB Change Request
Subawards
When a PI Leaves MIT
Reporting and Closing Out an Award
Roles and Responsibilities
Reports
Research Performance Progress Reports
Closeout Process
Closing Out Fixed Price Awards
Closeout of Subawards
Record Retention
Early Termination
Reporting FAQs
Sponsor Information
Sponsor Disclosure Requirements
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Department of Defense
AFOSR
AFOSR No-Cost Extension Process
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Terms and Conditions
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ONR
New ONR Account Set Ups
Terms and Conditions
Department of Defense Disclosure Guidance
DOE
Terms and Conditions
Department of Energy / Office of Science Disclosure Guidance
Industrial Proposals
Introduction to Industrial Sponsors
General Considerations for Industrial Proposals
Summary Guidelines
Review Sponsor’s Policy Document
SRC Guidance to Faculty Considering Applying for SRC Funding
Find Specific RFP Information
Industrial Proposal Checklist
Proposal Formats
Special Requirements
Deadline Cycles
Model Proposals
Industrial Agreement Types
Non-Competitive Industrial Proposals
Master and Alliance Agreements With Non-Standard Proposal Processes
Template Agreements
New Consortium Agreements
Competitive Industrial Proposals
Collaborative (No-cost) Research Agreements
NASA
Terms and Conditions
National Aeronautics and Space Administration Disclosure Guidance
NASA Graduate Research Fellowship Programs
NASA PI Status and Definitions
NIH
NIH Checklists and Preparation Guides
National Institutes of Health Disclosure Guidance
Human Subjects and NIH Proposals
NIH Data Management and Sharing
NIH Research Performance Progress Reports
Terms and Conditions
NOAA
Terms and Conditions
NSF
MIT Specific Guidance - Proposal Prep Checklists
Grant Opportunities for Academic Liaison with Industry (GOALI) proposals
MIT Guidance Regarding the NSF CAREER Program
Research Experiences for Undergraduates (REU) Supplements
National Science Foundation Disclosure Guidance
NSF Proposals: Administrative Review Stage
NSF Collaborations
NSF Pre-Award and Post-Award Actions
NSF Reporting
Terms and Conditions
NSF Frequently Asked Questions
NSF Safe and Inclusive Working Environment
Cost Sharing
Process, Roles and Responsibilities
What Is Allowable/Eligible Cost Sharing?
MIT’s Preferred Cost Sharing Funds
Third-Party Cost Sharing
Showing Cost Sharing in a Proposal Budget
Avoiding Unintended Cost Sharing
Sponsor Specific Instructions Regarding Location in the Proposal
Funding F&A Costs as Cost Sharing
Using Faculty Effort for Cost Sharing
Setting Up Cost Sharing on a New Award
Information about Completing the Cost Sharing Template
NSF Cost Sharing Policy
Tracking/Reporting Cost Sharing
Special Cost Sharing Topics
International Activities
International Activities Examples
Rubicon Fellowships
Marie Skłodowska-Curie Fellowships
Subawards
Criteria for Subrecipients
Subawards at Proposal
Requesting New Subawards
Managing Subawards
RAS Subaward Team Contacts
Under-recovery of F&A Costs
Funding and Approval
Proposal Phase
Award Set-up
Monitoring Research During Project Period
Closeout Phase
Voluntary Cost Sharing
Sponsor-Specific Guidance
Audits and Auditors
Forms
Education and Support
Upcoming Trainings and Events
Self-Study Webinars
Research Administration Practices (RAP)
NCURA Virtual Workshops and Webinars
Guide to RA Resources and Training
Career Paths
Newsletters
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FAQs
Award Closeout & Audits
Award Setup
Budget
Compliance
Cost Sharing
Export Control
Financial Conflict of Interest
Funding
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NSF
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