After the prime award is active in KC, DLCIs should request a new subaward so RAS can set up the subrecipient.
PI/DLCI Role
- If not verified at proposal, confirm the relationship meets the criteria of a subrecipient
- Ensure project deliverables involving subrecipients are within reasonable timeframes allowing for negotiation between both entities
- Collect all necessary documentation for submission to RAS Subaward Team
- Completed Subrecipient Checklist
- Scope of work specific to the subrecipient
- Detailed subrecipient budget and justification
- Applicable protocol approvals
- Subrecipient Commitment Form
- Subrecipient Profile Questionnaire (for entities new to MIT)
- Special instructions, documents and/or communications
- Submit requisition to issue subaward through B2P (Quick Card)
- Contact B2P@mit.edu for questions regarding errors or issues within B2P
RAS Subaward Team Role
- Confirm the relationship meets the criteria of a subrecipient
- Ensure all necessary information and documents have been received (contact DLCI if not provided)
- Complete subrecipient assessment
- Consult with internal MIT offices as needed (OGC, OSATT, TLO, COI, Export Control)
- Engage PI/DLCI as needed (for example, to approve Sub Monitoring Plan for high risk entities)
- Draft subaward agreement and conduct negotiations with subrecipient
- Copy PI and DLCI Admin when sending fully-executed subaward to subrecipient