Department of Energy / Office of Science Disclosure Guidance

Last updated: November 6, 2023

The following information is excerpted from the DOE Office of Science (DE-FOA-0002414), however investigators are advised to refer to the funding notice for any additional requirements.


Biographical Sketch

What to disclose

A biographical sketch (biosketch) is to provide information that can be used by reviewers to evaluate the PI’s potential for leadership within the scientific community. Examples of information of interest are invited and/or public lectures, awards received, scientific program committees, conference or workshop organization, professional society activities, special international or industrial partnerships, reviewing or editorship activities, or other scientific leadership experiences.

The biographical information (curriculum vitae) must include the following items within its page limit:

  • Education and Training: Undergraduate, graduate and postdoctoral training, provide institution, major/area, degree and year.
  • Research and Professional Experience: Beginning with the current position list, in chronological order, professional/academic positions with a brief description.
  • Publications: Provide a list of up to 10 publications most closely related to the proposed project. For each publication, identify the names of all authors (in the same sequence in which they appear in the publication), the article title, book or journal title, volume number, page numbers, year of publication, and website address if available electronically. Patents, copyrights and software systems developed may be provided in addition to or substituted for publications. An abbreviated style such as the Physical Review Letters (PRL) convention for citations (list only the first author) may be used for publications with more than 10 authors.
  • Synergistic Activities: List no more than 5 professional and scholarly activities related to the effort proposed.

In addition, the biographical sketch must include information to permit DOE to identify individuals who are conflicted with or potentially biased (favorably or unfavorably) against the investigator. Include a section entitled “Identification of Potential Conflicts of Interest or Bias in Selection of Reviewers” that will not count in a page limit.

Specific information for preparing the biographical sketch, including approved submission formats,  can be found in DE-FOA-0002414, page 91.

When to disclose

Biographical sketch information is required during proposal submission, but updates to the information may be requested as part of interim reports or whenever significant changes occur. Please refer to funding notice and award terms for specific requirements.


Current and Pending Support

What to disclose

Current and Pending support is intended to allow the identification of potential duplication, overcommitment, potential conflicts of interest or commitment, and all other sources of support. The PI and each senior/key person at the prime applicant and any proposed subaward must provide a list of all sponsored activities, awards, and appointments, whether paid or unpaid; provided as a gift with terms or conditions or provided as a gift without terms or conditions; full-time, part-time, or voluntary; faculty, visiting, adjunct, or honorary; cash or in-kind; foreign or domestic; governmental or private-sector; directly supporting the individual’s research or indirectly supporting the individual by supporting students, research staff, space, equipment, or other research expenses including any internal funding and startup funds. All foreign government-sponsored talent recruitment programs must be identified in current and pending support.

For every activity, list the following items:

  • The sponsor of the activity or the source of funding
  • The award or other identifying number
  • The title of the award or activity. If the title of the award or activity is not descriptive, add a brief description of the research being performed that would identify any overlaps or synergies with the proposed research.
  • The total cost or value of the award or activity, including direct and indirect costs. For pending proposals, provide the total amount of requested funding.
  • The award period (start date – end date).
  • The person-months of effort per year being dedicated to the award or activity

When to disclose

The above information is required to be submitted as part of the proposal, using  an NSF-approved cross-agency format which may be generated by the Science Experts Network Curriculum Vitae (SciENcv), a cooperative venture intended to reduce administrative burden to researchers by promoting common formats.

See the MIT Office of the Vice President for Research Foreign Engagement page for recent updates and additional resources regarding foreign engagements.