Viewing Project Budgets
Depending on the award, the sponsor-approved budget may be:
- A budget included by sponsor in the award
- The proposed budget
- A lump sum with no breakdown of budgeted costs
Note that the sponsor-approved budget is considered to be only the amount obligated for spending by the sponsor.
SAP and Kuali Coeus (KC) provide different views of the project budget:
- SAP: Shows a total for each budget category, fed from the most recently posted budget version in KC
- KC Award Budget: May show breakdown by budget period
Your actual expenses may not correspond to the General Ledger (G/L) categories shown in the budget. Some G/Ls in the budget are for budget purposes only and cannot be used for expenses. Others may be general catch-all categories.
Child Accounts and Award Hierarchy
Award hierarchy includes parent and child accounts. Usually, parent accounts display the budget at the G/L classification level (for example, Personnel, Travel), and child accounts are set at a lump sum value. Some awards, such as NIH awards with carryforward restriction, may display the G/L classification at the child level and have a parent account with no dollar value or a lump sum value.
Updated August 21, 2024