At the proposal stage, select a subrecipient based on the organization's:
- Technical expertise
- Ability to perform a portion of the scope of work successfully
- Infrastructure that meets federal and internal control and policy requirements
PI/DLCI Role
Begin early in the proposal process to allow adequate time to gather information, review and assess risk, and make a determination well before the RAS proposal due date.
- Assess the technical adequacy of subrecipient(s) and the appropriateness of their proposed budget
- Ensure the proposed subrecipient meets the criteria of a subrecipient (not independent contractor/consultant or a vendor) and determination is not based on indirect cost savings
- Confirm the subrecipient has the appropriate indirect cost rate:
- Federally negotiated rate agreement, or;
- 15% MTDC de minimis rate, as of 10/01/2024
- Note: Federal agencies limit indirect cost rates for international subrecipients.
- Add subrecipient to the KC proposal. If subrecipient is new to MIT, request a new subaward organization and ask proposed subrecipient to complete a new subrecipient profile questionnaire.
RAS Subaward Team Role
- Available for consultation regarding the proposed subrecipient determination, indirect cost rate, or process.
Required Documents
- Detailed subrecipient budget, with direct cost budget categories and approved F&A costs
- Scope of work specific to the proposed subrecipient
- Either:
- Subrecipient Commitment form bearing the signature of the subrecipient institution's authorized official, or
- Cover letter from the authorized official at the subrecipient organization stating that it will perform the scope of work within the budget provided in accordance with the sponsor's terms should an award be made
- Other documentation as required by sponsor, such as the PI's curriculum vitae, current and pending support, facilities, and resources.
Updated March 27, 2025