Department of Defense Disclosure Guidance

Last updated: March 9, 2022

Biographical Sketch

What to disclose

Biographical sketch requirements can vary depending on the DOD agency and funding opportunity. Please refer to the individual announcement for specific proposal requirements. It is recommended that investigators include all paid or unpaid positions with non-profit or commercial entities or academic or research institutions, including honorary positions, affiliated positions, joint positions, participation in Talents Programs, and relevant honors.

When to disclose

Biographical sketch information is generally required during proposal submission, but updates to the information may be requested as part of interim reports or whenever significant changes occur. Please refer to announcement and award terms for specific requirements.


Current and Pending Support

DOD requires full disclosure of current and pending support, which includes domestic support, and any foreign support or engagement.

What to disclose

The DOD March 20, 2019 memo announced the following new requirements for all new DOD Notices of Funding Opportunities (NFOs) pertaining to new research and research-related educational activities after April 19, 2019. These requirements apply to proposals for grants, cooperative agreements, Technology Investment Agreements, and other non-procurement transactions. Proposers must now submit the following information for all key personnel (in addition to the PI or Co-PI) whether or not the individuals' efforts under the project are to be funded by DOD:

  • A list of all current projects the individual is working on.
  • Any future (pending) support the individual has applied to receive, regardless of the source.
  • Title and objectives of each of these research projects.
  • The percentage per year each of the key personnel will devote to the other projects.
  • The total amount of support the individual is receiving in connection to each of the other research projects or will receive if other proposals are awarded.
  • Name and address of the agencies and/or other parties supporting the other research projects.
  • Period of performance for the other research projects.

Please note that DOD proposals for other types of awards may have other requirements; check the program solicitation and direct any questions to the appropriate individual in MIT Research Administration Services.

When to disclose

As noted, the above information is required to be submitted as part of the proposal. Failure to submit this information may cause the proposal to be returned without further review. DOD also reserves the right to request further details from a proposer before making a final determination on funding the effort.

See the MIT Office of the Vice President for Research Foreign Engagement page for recent updates and additional resources regarding foreign engagements.