Should cost sharing be included in a proposal?
Unless the sponsor guidelines mandate cost sharing, MIT policy discourages voluntary cost sharing. Refer to the Cost Sharing section for more details on cost sharing.
Unless the sponsor guidelines mandate cost sharing, MIT policy discourages voluntary cost sharing. Refer to the Cost Sharing section for more details on cost sharing.
The data warehouse has a Brio Report which will display all cost-sharing commitments in a DLCI.
Yes, use:
Mandatory committed (required by the sponsor in the proposal solicitation or in the award negotiation): The DLCI pays direct costs; MIT pays F&A costs.
Voluntary committed (committed in the proposal but not required in the proposal solicitation): The DLCI pays both direct and F&A costs.
Request that the subrecipient provide a budget that separately details, year by year, the proposed project; funds that are requested from the prime sponsor; and the direct and indirect costs that are offered as cost sharing by the subrecipient. The subrecipient’s budget should provide the same level of detail that the DLCI provides for an MIT budget request. Please follow the instructions for entering cost sharing in the KC proposal as referenced in the KC eLearning module “KC Budget”
In general, values for contributions of services and property are established in accordance with Uniform Guidance Subpart E Cost Principles for allowability and the terms of the federal award. All documentation should include a brief statement describing the basis for determining the valuation of services, material, or equipment.
As with costs directly charged to the sponsor, allowable cost sharing must be necessary and reasonable for the performance of the project objectives. As with direct charged expenses, cost shared expenses must be reasonable, allocable (i.e., directly benefit the specific project), and consistent with the terms of the award. Allowable cost sharing expenses must be expended (i.e., incurred) during the effective date of the award project. For details on eligibility criteria, see What Is Allowable/Eligible Cost Sharing.