Roles and Responsibilities

Research Administration Services

• Communicates with DLCI regarding fund centers, profit centers, and SAP project structure (i.e., child accounts for cost sharing, subprojects)
• Completes data sheet for RAS Data Entry Administrator containing all information regarding terms and conditions
• Submits data sheet to RAS Data Entry group for input into Kuali Coeus and creation of WBS cost object
• Creates and maintains award file
• Creates revenue and expense structures for consortium activities, with assistance from DLCI
• Enters cost-sharing template data prepared by DLCI
• Assists DLCI with design of appropriate SAP project/financial hierarchy and assignment of profit center/fund center to award
• Distributes authorized total to child accounts
• Assigns costing sheet; verifies for accuracy

Departmental/Lab/Center Administration (DLCI)

• Establishes role authorizations
• Creates SAP profit center or fund center structure (if new)
• Maintains revenue and expense structures for consortium activities, with assistance of RAS
• Complete the Cost Sharing Template [XLSX] initially for every fiscal year of the entire project, including both funded and non-funded cost sharing, and send to RAS. Must be routed and approved at award start.
• Designs appropriate SAP project structure/financial hierarchy; assigns profit center/fund center to award; distributes authorized total to child accounts, with concurrence and assistance of RAS
• Requests a departmental underrecovery cost center if underrecovery will occur and no department cost center exists
• Establishes authorizations/salary distribution, with concurrence of PI

Principal Investigator (PI)

• Assures that account has been created with correct cost categories for the project including consortium activities
• Authorizes DLCI staff for day-to-day management
• Authorizes salary distribution
• Signs Notice of Award to verify agreement with terms and conditions, if required by RAS