This section contains electronic versions of the most commonly used business forms in Research Administration Services. These forms should be completed and submitted to the Contract Administrator responsible for your unit.
Cost Sharing Template and Instructions
Non-Disclosure Agreements (NDAs), Data Use Agreements (DUAs), Material Transfer Agreements (MTAs)
Intellectual Property, Inventions, Licenses
For invention disclosures, IP agreements for visiting scientists, and licenses, contact MIT's Technology Licensing Office.
Kuali Coeus Forms
- Forms to request New Accounts, New Sponsors, New Subawards, etc [website]
- Subawards Closeout Request Form - June 2025
Service Center Forms
- Service Center Equipment-Replacement Form [at Service Center webpage]
- Request Establishment of a New Service Center Form [at Service Center webpage]
Sponsored Research Agreements for Industrial Sponsors
Please visit the Office of Strategic Alliances and Technology Transfer [website] for the most recent information about working with industrial sponsors.
Subawards
- Subrecipient Letter of Intent/Commitment Form – June 2025
- Enter MIT as the Pass-Through Entity if we will be submitting to the prime sponsor.
- Enter MIT information as the Subrecipient Entity when MIT will receive a subaward from an outside entity.
- New Subrecipient Entity Profile Questionnaire – June 2025
- Use for entities that have not previously received a subaward from MIT.
- New Subaward Checklist – June 2025
- Complete and include in a B2P request for a new subaward
- Subaward Modification Checklist – March 2025
- Complete and include in a B2P change order for a subaward modification request
- Subawards Closeout Request Form – June 2025
Reporting and Closeout
When a PI leaves MIT
This Checklist is a tool for Principal Investigators (PIs) and Departments, Labs and Centers (DLC) administrators to assist in ensuring that all pertinent activities are properly closed out and/or transferred for PIs transferring to another institution.