Coordinating award transfers with RAS is only one step when PIs transfer out of or into MIT. Notify RAS as soon as you know about the transfer, and use the PI Transfer Checklist [PDF] to coordinate work with other offices.
Transferring into MIT
When a PI transfers into MIT, notify your RAS CA as soon as possible, and continue to update them with:
- Staff that are transferring
- List of awards transferring with the sponsor and estimated relinquished balance
- Department and central office points of contact for the other institution
During the transfer process, DLCIs:
- Create a new proposal in KC for every incoming award, whether a subaward or prime award
- Ensure new PIs have updated MIT-based access in sponsor portals. Updating access will allow MIT to process reports from prior grant periods that may be due during or after transfer.
- May set up advance accounts for the interim period, as the transfer process can be lengthy
Transferring out of MIT
When a PI transfers out of MIT, notify your RAS CA as soon as possible so they can advise on award transfer. Follow the PI Transfer Checklist [PDF] as a guide for when to contact other MIT offices during the transfer.