After an award is accepted, RAS sets up accounts for the award in KC. Award information, including accounts, is fed daily (at approximately 3:30pm) from KC to SAP.
As accounts are set up, DLCIs should fulfill assigned responsibilities, in particular:
- Review accounts against the notice of award, and resolve any discrepancies with RAS
- Respond to COI and Special Review hold notices
- Initiate setup of subawards, cost-sharing, or consortium agreements, as needed
Award Accounts
When a new award is received, RAS determines whether the award is a sponsored project. If so, RAS will create accounts (cost objects) referred to as WBS elements.
An award may have multiple accounts associated with it:
Accounts may also have restrictions on them based on regulatory research requirements or award terms.
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If the following conditions are met, a DLCI may authorize RAS to create a new WBS element in Pending Status (not billable to sponsor) before an award formally starts:
- DLCI must designate a discretionary source of back-up funding
- DLCI must request (in writing) a cost object in Pending Status
- Request must be endorsed by both:
- Individual authorized to commit the source of back-up funding
- DLCI administering the pending WBS element
- DLCI assumes all of the financial risk associated with the possible failure of MIT to negotiate or receive an acceptable, fully executed award from the sponsor
Awards in KC
In KC, an award is assigned an award ID, which can be searched to view funding levels, agreement terms, and changes made to an award, depending on your authorization. The award ID in KC is linked to the development proposal and institute proposal that preceded the award.
During award setup, DLCIs should review:
Updated March 27, 2025