Self-Study Webinars

RA Support provides self-study webinars for participants to learn at their own pace. Offerings include courses developed by RA Support, as well as webinars created by the National Council of University Research Administrators (NCURA). MIT authentication is required to view webinars.
 
Webinars developed by RA Support are hosted on Atlas, which allows learners to stop and start webinars on their own schedule. Using the My Courses tab, learners can return to where they left off or view previously completed courses for credit.
 
In addition to self-study webinars, RA Support also hosts regular trainings and other events on Zoom. View all upcoming trainings or browse the webinars below for recordings of recent events.

NIH

  • This training is provided to inform MIT researchers about the most recent updates to NIH disclosure and reporting requirements, as well as the tools and resources that MIT has put into place to assist researchers in complying with these requirements. View on Atlas

 

Research Administration Practices (RAP)

Recent RAP sessions are available as Atlas courses. For RAP sessions hosted in previous semesters, visit the RAP page. 

  • The RAS Subawards Team manages the negotiation and processing of subawards to other research organizations under MIT’s sponsored research agreements. During this session, the Subawards Team provides essential guidance for the post-award stage including:

    • DLCI requisition for a new subaward, process and requirements
    • Subrecipient evaluation and performance monitoring
    • Subaward Closeout, timetable, final reports and invoice
      ... and more!

    View course on Atlas or View slides

  • Fiscal management and monitoring can present many challenges. Please join us as MIT’s Internal Audit Division presents five keys to assist in research administration management and oversight: 

    • Oversight and Monitoring
    • Segregation of Duties
    • Systems/Applications
    • Training and Education
    • Written Procedures

    The discussion continues with sharing of best practices and detecting irregularities that help minimize risks and support compliance.

    View course on Atlas or View slides [PDF]

  • RAS Lead Liaison for International Agreements as explores key considerations for planning projects with international engagement or sponsors. 

    Topics include: 

    • MIT resources for international engagement
    • Types of international agreements
    • Reviews related to MIT policy and federal regulations
    • Legal, financial, and administrative considerations
    • International subrecipients
    • … and more!

    View course on Atlas or View slides

  • Effective stewardship of capital or fabricated equipment for a sponsored project is essential to meeting sponsor, federal and Institute policies, agreement terms and compliance requirements. Please join us for this virtual learning session via Zoom and learn more about agreement terms for title, Institute policies for major and fabricated equipment, the VPF Property Office, and options for disposition at closeout.

    Topics include: 

    • Equipment Definitions
    • Agreement Terms and Title
    • Property Audits and Inventory Cycle
    • Fabricated Equipment
    • Closeout

    View course on Atlas or View slides

  • SciENcv is a free web-based tool that produces approved formats for the NIH and NSF Biographical Sketch documents and the NSF Current and Pending (Other) Support. For NSF proposals submitted or due on or after October 23, 2023, SciENcv is mandatory for all Biographical Sketches and Current and Pending (Other) Support. Research.gov will generate a compliance error if a proposer or grantee attempts to upload a prior version of either document.

    In preparation of this change, it is encouraged to begin using SciENcv prior to the implementation deadline. Please join your colleagues to review the following and see a demonstration of SciENcv and ORCID: 

    • Log into SciENcv using ERA Commons, NSF Account, or MIT Kerberos. Users who link their eRA, NSF, or ORCID accounts can populate SciENcv with information stored in their profiles.
    • NSF and NIH encourage use of ORCID—Open Researcher and Contributor iD—a Digital Persistent Identifier (PID) that meets NSPM-33 criteria. Researchers can import data from ORCID into SciENcv.
    • Senior personnel may assign a Delegate (MIT Research Administrator) to create/modify a SciENcv document or download a certified version. 
    • SciENcv NSF documents Include a certification requirement from the National Defense Authorization Act (NDAA) 2021, Section 223 regarding information being accurate, current, and complete. Certification must be completed by the PI/Co-I or Key Person. 

    View course on Atlas or View slides

  • Cost sharing is the portion of the total project costs not reimbursed by the sponsor but rather funded by MIT and/or third parties. During the post-award phase of a project with cost sharing commitments, DLCI Research Administrators are responsible for monitoring cost sharing activity, ensuring the charges are allowable per the agreement terms, and tracking that the cost sharing commitment is met.

    This course presents an overview of the various types of cost sharing, cost share account set up, the cost sharing template, tracking commitments, reporting, etc.  View course on Atlas or view slides

  • The RAS Subawards Team manages the negotiation and processing of subawards to other research organizations under MIT’s sponsored research agreements. During this session, the Subawards Team provides essential guidance for the pre-awad stage including:

    • determining if the planned subaward is a subawardee, vendor or independent contractor
    • flow down of applicable terms and conditions from prime award
    • requesting new subaward organizations for KC
    • subaward organization risk level and risk management
    • subaward budget costs and F&A
    • PI responsibility, certification, and more!

    View course on Atlas or view slide presentation PDF

  • Please join us to learn more about the characteristics of federal contracts, grants and cooperative agreements, and specific areas of concern during negotiation. It is beneficial for Research Administrators to understand the purpose and deliverables for different agreement types and troublesome terms that will need to be negotiated out if funded.

    This RAP session explores the following topics

    • Purpose, Deliverables, and Sponsor Involvement for different Agreement Types
    • Grants and Federal Demonstration Partnership (FDP) terms
    • Cooperative Agreements and sponsor specific terms
    • Grant Agreements from Charitable Foundations and Non-Profits
    • Federal Contracts and Federal Contracting Clauses – "the FAR"

     View course on Atlas or view slides.

  • Note: Sponsor Reqs. Certification and COI learning covers financial Conflict of Interest topics spanning the life cycle of a sponsored program and is offered via two RAP sessions. Please also register for part 1: Sponsor Reqs. Certification and COI 1 (you will receive credit for two courses).

    The Kuali Coeus (KC) COI sponsor hierarchy determines financial Conflict of Interest disclosure requirements applied to Investigators and Key Personnel during the life cycle of a sponsored program. Learn more about COI requirements and processes during the lifecycle of a sponsored projects, who plays a role, and how to address specific scenarios at pre- and post-award.  View course on Atlas or View Slides

  • Note: Sponsor Reqs. Certification and COI learning covers financial Conflict of Interest topics spanning the life cycle of a sponsored program and is offered via two RAP sessions. Please also register for part 2: Sponsor Reqs. Certification and COI 2 (you will receive credit for two courses).

    MIT’s financial Conflict of Interest policy helps ensure that MIT researchers and the Institute are in compliance with federal regulations and sponsor requirements. The Kuali Coeus (KC) COI sponsor hierarchy determines financial Conflict of Interest disclosure requirements applied to Investigators and Key Personnel during the life cycle of a sponsored program. Learn more about COI requirements and processes during the lifecycle of a sponsored project and who plays a role.  View course on Atlas or view slides

     

 

See more RAP Sessions

 

Kuali Coeus (KC) eLearning Courses

The Kuali Coeus (KC) Learning Bundle offers eLearning courses available anytime for individual self-study. Some may be prerequisites for Kuali Coeus Virtual Classes.

  • Instructions, resources and guidance on basic KC navigation, Lifecycle of an Award at MIT, gathering necessary proposal information and searching for proposals. View on Atlas

  • Instructions, guidance and exercises for creating and routing a proposal. View on Atlas

  • Instructions, guidance and exercises for Budget preparation in KC, including Summary, Detailed and using Single Point of Entry. View on Atlas

  • Instructions and guidance for navigating KC Award tabs to find Sponsor award terms including start and end dates, obligated and anticipated award totals, terms and conditions, required reports, their due dates and more. View on Atlas

 

NCURA Life Cycle of the Award Series

The 2015 NCURA Life Cycle of the Award Series is currently under revision by NCURA Faculty.  When the updated 2024 version is final, it will be available here. (December 2023)

Other Presentations

  • MIT Lincoln Laboratory and MIT Campus – April 2019 [PDF]

  • Gifts vs. Grants - Implications for Indirect Costs – Dec 2017 [PDF]