RA Support provides self-study webinars for participants to learn at their own pace. Offerings include courses developed by RA Support, as well as webinars created by the National Council of University Research Administrators (NCURA). MIT authentication is required to view webinars.
Webinars developed by RA Support are hosted on Atlas, which allows learners to stop and start webinars on their own schedule. Using the My Courses tab, learners can return to where they left off or view previously completed courses for credit.
In addition to self-study webinars, RA Support also hosts regular trainings and other events on Zoom. View all upcoming trainings or browse the webinars below for recordings of recent events.
NIH
-
We welcome all research administrators to join us to discuss recent updates regarding MIT issuing subaward agreements to outside entities. The Research Subaward Team will discuss changes to Uniform Guidance, recent trends in Federal solicitations, available resources, and red flags for Administrators that present challenges and difficulties in project implementation with recent examples.
-
RAS Lead Liaison for NIH presents updated guidance and resources on NIH grant programs and policies.
Discussion includes the following:
- Notice Of Funding Opportunity
- eRA requirements for Key Personnel
- Biographical Sketch / Other Support Forms (updated info)
- Budget Issues
- Salary Cap
- Graduate Student compensation
- Data Management and Sharing costs
- Reporting and Closeout
-
This training is provided to inform MIT researchers about the most recent updates to NIH disclosure and reporting requirements, as well as the tools and resources that MIT has put into place to assist researchers in complying with these requirements. View on Atlas
Research Administration Practices (RAP)
Recent RAP sessions are available as Atlas courses. For RAP sessions hosted in previous semesters, visit the RAP page.
-
This course provides an overview of the Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs, which are federally funded initiatives designed to support small businesses in their research and development efforts.
Topics covered in this course include:
- Understanding SBIR and STTR Programs: An introduction to the objectives, structure, and funding mechanisms of SBIR and STTR programs.
- General Program Requirements: Guidance on funding allocation requirements and ensuring compliance with federal regulations.
- Proposal Preparation and Submission: Best practices for correctly routing proposals.
-
The RAS Liaisons for NSF offer important information on recent or planned changes to the Foundation’s Proposal & Award Policies & Procedures Guide (PAPPG), including proposal submission methods, forms, and required disclosures. Resources from NSF and RAS are provided as well as best practices and tips.
-
Postdoctoral Scholars play critical roles in the MIT research enterprise. Understanding the differences between Postdoctoral Associate and Postdoctoral Fellow appointments including compensation, employee status, benefits including health and time off provisions, and F&A, is essential for effective pre- and post-award planning and management.
Please join us to learn more about Postdoctoral Associate and Postdoctoral Fellow appointments, and the implications for sponsored programs, including:- MIT definitions of Postdoctoral Associate and Postdoctoral Fellow and associated policies
- MIT's minimum salary requirements and mechanisms for meeting shortfalls
- Sponsor Policies, examples, and important considerations.
-
MIT's Technology Licensing Office (TLO) moves innovations and discoveries from the lab to the marketplace for the benefit of the public and to amplify MIT's global impact. Lesley Millar-Nicholson, Director of MIT's Technology Licensing Office (TLO), provides an overview of the role of the TLO throughout the life cycle of a sponsored award.
Learn more about the many ways the TLO touches the work of Research Administration, including researching background IP, working with VPR RAS and OSATT on Intellectual Property Terms, and evaluating, protecting, and licensing new inventions.
-
Travel expense on a sponsored program must conform to MIT policy, federal regulations, and the sponsored award travel terms and restrictions. Once submitted in Concur, travel expense reports are reviewed for required documentation, receipts, cost object, trip purpose, and that all MIT policy and sponsor requirements are met. During the review process, Expense Reports may be sent back for correction or further information.
Topics include:
- Federal regulations and MIT policy for travel
- Travel Terms in KC Award and NOA
- Concur Travel Expense Report Workflow
- How to avoid common reasons for expense report returns
-
Learn about the Department of Energy (DOE) requirement that proposals now include a PIER plan (PIER = Promoting Inclusive and Equitable Research). This information session is tailored to inform and equip local administrators, particularly research administrators, human resources officers, DEI officers, and directors of administration and finance, with the resources and perspective to confidently support PIs in developing effective proposals.
Background: Starting last fiscal year, the DOE is requiring certain proposal submissions to include a specific description of the activities and strategies applicants will incorporate into the sponsored project to promote diversity, equity, inclusion, and accessibility. The requirement applies to both new proposals and renewals, and, importantly, the PIER plan must be tailored to the specific proposed project.
Speakers at this information session will include:
- Michael Corcoran, Lead Federal Liaison and Associate Director, Grant and Contract Administration, Research Administration Services
- Susan Gomes, Director of Research Development, Office of the Vice President for Research
- Katrina McCarty, Lead DOE Liaison and Team Manager, Grant and Contract Administration, Research Administration Services
- Lloyd Munjanja, Senior Community Engagement Officer, Office of the Vice President for Research
- Noelle Wakefield, Assistant Dean of Diversity Initiatives and Director of the MIT Summer Research Program, Office Of Graduate Education
View DOE PIER Plan Information Video (requires login)
View PDF
-
The RAS Subawards Team manages the negotiation and processing of subawards to other research organizations under MIT’s sponsored research agreements. During this session, the Subawards Team provides essential guidance for the post-award stage including:
- DLCI requisition for a new subaward, process and requirements
- Subrecipient evaluation and performance monitoring
- Subaward Closeout, timetable, final reports and invoice
... and more!
-
Fiscal management and monitoring can present many challenges. Please join us as MIT’s Internal Audit Division presents five keys to assist in research administration management and oversight:
- Oversight and Monitoring
- Segregation of Duties
- Systems/Applications
- Training and Education
- Written Procedures
The discussion continues with sharing of best practices and detecting irregularities that help minimize risks and support compliance.
View course on Atlas or View slides [PDF]
-
RAS Lead Liaison for International Agreements as explores key considerations for planning projects with international engagement or sponsors.
Topics include:
- MIT resources for international engagement
- Types of international agreements
- Reviews related to MIT policy and federal regulations
- Legal, financial, and administrative considerations
- International subrecipients
- … and more!
-
Effective stewardship of capital or fabricated equipment for a sponsored project is essential to meeting sponsor, federal and Institute policies, agreement terms and compliance requirements. Please join us for this virtual learning session via Zoom and learn more about agreement terms for title, Institute policies for major and fabricated equipment, the VPF Property Office, and options for disposition at closeout.
Topics include:
- Equipment Definitions
- Agreement Terms and Title
- Property Audits and Inventory Cycle
- Fabricated Equipment
- Closeout
-
SciENcv is a free web-based tool that produces approved formats for the NIH and NSF Biographical Sketch documents and the NSF Current and Pending (Other) Support. For NSF proposals submitted or due on or after October 23, 2023, SciENcv is mandatory for all Biographical Sketches and Current and Pending (Other) Support. Research.gov will generate a compliance error if a proposer or grantee attempts to upload a prior version of either document.
In preparation of this change, it is encouraged to begin using SciENcv prior to the implementation deadline. Please join your colleagues to review the following and see a demonstration of SciENcv and ORCID:
- Log into SciENcv using ERA Commons, NSF Account, or MIT Kerberos. Users who link their eRA, NSF, or ORCID accounts can populate SciENcv with information stored in their profiles.
- NSF and NIH encourage use of ORCID—Open Researcher and Contributor iD—a Digital Persistent Identifier (PID) that meets NSPM-33 criteria. Researchers can import data from ORCID into SciENcv.
- Senior personnel may assign a Delegate (MIT Research Administrator) to create/modify a SciENcv document or download a certified version.
- SciENcv NSF documents Include a certification requirement from the National Defense Authorization Act (NDAA) 2021, Section 223 regarding information being accurate, current, and complete. Certification must be completed by the PI/Co-I or Key Person.
-
Cost sharing is the portion of the total project costs not reimbursed by the sponsor but rather funded by MIT and/or third parties. During the post-award phase of a project with cost sharing commitments, DLCI Research Administrators are responsible for monitoring cost sharing activity, ensuring the charges are allowable per the agreement terms, and tracking that the cost sharing commitment is met.
This course presents an overview of the various types of cost sharing, cost share account set up, the cost sharing template, tracking commitments, reporting, etc. View course on Atlas or view slides
-
The RAS Subawards Team manages the negotiation and processing of subawards to other research organizations under MIT’s sponsored research agreements. During this session, the Subawards Team provides essential guidance for the pre-awad stage including:
- determining if the planned subaward is a subawardee, vendor or independent contractor
- flow down of applicable terms and conditions from prime award
- requesting new subaward organizations for KC
- subaward organization risk level and risk management
- subaward budget costs and F&A
- PI responsibility, certification, and more!
-
Please join us to learn more about the characteristics of federal contracts, grants and cooperative agreements, and specific areas of concern during negotiation. It is beneficial for Research Administrators to understand the purpose and deliverables for different agreement types and troublesome terms that will need to be negotiated out if funded.
This RAP session explores the following topics- Purpose, Deliverables, and Sponsor Involvement for different Agreement Types
- Grants and Federal Demonstration Partnership (FDP) terms
- Cooperative Agreements and sponsor specific terms
- Grant Agreements from Charitable Foundations and Non-Profits
- Federal Contracts and Federal Contracting Clauses – "the FAR"
-
Note: Sponsor Reqs. Certification and COI learning covers financial Conflict of Interest topics spanning the life cycle of a sponsored program and is offered via two RAP sessions. Please also register for part 1: Sponsor Reqs. Certification and COI 1 (you will receive credit for two courses).
The Kuali Coeus (KC) COI sponsor hierarchy determines financial Conflict of Interest disclosure requirements applied to Investigators and Key Personnel during the life cycle of a sponsored program. Learn more about COI requirements and processes during the lifecycle of a sponsored projects, who plays a role, and how to address specific scenarios at pre- and post-award. View course on Atlas or View Slides
-
Note: Sponsor Reqs. Certification and COI learning covers financial Conflict of Interest topics spanning the life cycle of a sponsored program and is offered via two RAP sessions. Please also register for part 2: Sponsor Reqs. Certification and COI 2 (you will receive credit for two courses).
MIT’s financial Conflict of Interest policy helps ensure that MIT researchers and the Institute are in compliance with federal regulations and sponsor requirements. The Kuali Coeus (KC) COI sponsor hierarchy determines financial Conflict of Interest disclosure requirements applied to Investigators and Key Personnel during the life cycle of a sponsored program. Learn more about COI requirements and processes during the lifecycle of a sponsored project and who plays a role. View course on Atlas or view slides
Kuali Coeus (KC) eLearning Courses
The Kuali Coeus (KC) Learning Bundle offers eLearning courses available anytime for individual self-study. Some may be prerequisites for Kuali Coeus Virtual Classes.
-
Instructions, resources and guidance on basic KC navigation, Lifecycle of an Award at MIT, gathering necessary proposal information and searching for proposals. View on Atlas
-
Instructions, guidance and exercises for creating and routing a proposal. View on Atlas
-
Instructions, guidance and exercises for Budget preparation in KC, including Summary, Detailed and using Single Point of Entry. View on Atlas
-
Instructions and guidance for navigating KC Award tabs to find Sponsor award terms including start and end dates, obligated and anticipated award totals, terms and conditions, required reports, their due dates and more. View on Atlas