Generally, the cost sharing obligation requires meeting the total commitment without restrictions on specific costs. However, some sponsors require prior written approval for re-budgeting between all line items in the approved cost sharing or for specific types of unbudgeted costs.
The RAS requires the DLC to complete an annual Cost Sharing Template. Then the RAS uses the data provided to update the Kuali Coeus award database and to confirm that the full cost sharing obligation under the award is described.
In accordance with sponsor financial reporting requirements, Sponsored Accounting will report cost sharing captured in MIT cost sharing cost objects, cost sharing of subrecipients, and cost sharing for which documentation has been provided by the DLCs. The VPF conducts the final audit of cost sharing WBS to make sure that the actuals meet the full cost sharing obligation of the award. Then the sponsored accounting reviews DLC documentation for compliance with MIT documentation guidelines. Copies of any cost sharing reports prepared and submitted to the sponsor by the DLC should be provided to the RAS and Sponsored Accounting.