Under-recovery Funding and Approval

Under-recovery Funding

Starting in fiscal year 2024, the Institute is providing increased central funding for under-recovery that will be “budgeted out,” in consultation with deans and VPR, to DLCIs administering research with under-recovery. Going forward, these funds will be allocated to the DLCIs to allow most under-recovery decisions to be made at the DLCI level. The overall increased central funding will be recurring to better support multi-year under-recovery commitments.

DLCIs can fund under-recovery from a combination of their central allocation and their own resources including discretionary and released general funds. When faculty have multiple affiliations, DLCIs administering the research project are encouraged to collaborate on decisions with faculty members’ home departments, as appropriate. 

DLCIs may elevate large under-recovery funding requests to deans or the VPR if they believe their resources are not sufficient to cover the full cost. In addition, the VPR will review: 

  • Awards that involve the set up of new entities (including center grants) or commitments for new space
  • Awards requiring cost-sharing
  • Requests for exceptions regarding the use of central funding

Additional Under-recovery Approvals

Though central funding can be used for the majority of faculty under-recovery requests, it cannot be used for certain kinds of awards without approval from the VPR:

  • Industry or for-profit sponsors
  • Federal awards, other than training grants. Contact your RAS administrator if a federal solicitation caps F&A recovery.
  • Voluntary cost sharing (that is, cost sharing not required as a condition of the award)

Other sources of funding

DLCIs may also use discretionary and released general funds to fund under-recovery requests, including requests that are not eligible for central funding.