FAQs: Budget

Can a Post Doc Fellow be charged to a research account?

Postdoctoral fellow appointments as referred to in 5.3.3 of MIT Policies and Procedures are not appropriate costs to organized research activities (research project WBS) of the Institute. The primary purpose of the postdoctoral fellow appointment is the development of the individual and not the advancement of a research project. See Policy reference below.

Non federal awards in particular could mention the term Fellow in the context of recruiting post doctoral level staff to work in their research programs. When we do have major agreements where the sponsor is supporting both an organized research program and a fellowship award program (two distinct purposes), RAS creates a research WBS for the organized research program and a fellowship WBS for the fellowship award program.

Please note, however, that where grants are made for the primary purpose of postdoctoral research training (e.g. NIH T32 training grants), consistent with A-21, the grant is established in an organized research account and postdoctoral fellow appointments are allowable charges to the research account.

MIT Policies and Procedures | 5.3 Academic Research Staff Appointments

My PI’s project involves fabricating a new piece of major equipment. How do I treat this in the budget if the final equipment is made from many materials and supplies?

Many research projects include the design, development, and building of equipment that is not available commercially. Equipment that cannot be purchased “off the shelf,” and is built by the research team, is fabricated equipment. There are instances where the whole research project is the fabrication of equipment.

The act of assembling a CPU, monitor, and keyboard does not meet the definition of a fabrication, since the computer system is not unique.

The Property Office is responsible for determining whether budgeted items meet the definition of “fabricated equipment.”