National Institutes of Health (NIH)

Last updated: October 27, 2021

Recent News and Updated Guidance

October 2021

Logging onto eRA Commons

NIH is switching to a two-factor authentication to access eRA Commons using Login.gov.

Starting September 15, 2021, eRA will begin a phased approach for requiring the use of two-factor authentication for user accounts. The new timing of enforcement depends on the type of user account. This phased approach applies to all scientific account holders (i.e. PI) but excludes administrative accounts (i.e. AO, SO) until early 2022. (See also eRA Commons User Roles: User Roles (nih.gov) )

Triggering event: All PIs and key personnel associated with an application or Research Performance Progress Report (RPPR) will be required to transition to the use of two-factor authentication 45 days after the submission of their competing grant application (Type 1 or 2) or their RPPR. eRA will send reminder messages during the 45-day period to individual users who are required to transition to the new two-factor authentication requirement.

Read more at NOT-OD-21-172: Adjusted Timeline for Requiring Two-Factor Authentication to Access eRA Modules Using Login.Gov or InCommon Federated Accounts (nih.gov)

Helpful videos can be found at eRA Videos | eRA (nih.gov)

eRA Commons ID needed for all Senior/Key Personnel:

For applications due on or after January 25, 2022, an eRA Commons ID must be entered in the “Credential, e.g. agency login” field for all Senior/Key Personnel (as defined in NIH GPS 1.2) listed on the R&R Senior/Key Person Profile (Expanded) Form.  Currently the requirement is only for those personnel with the role of PD/PI.

Read more at Expanding Requirement for eRA Commons IDs to All Senior/Key Personnel

If needed, request an eRA Commons Account through MIT

Update to Biosketch format:

NIH has updated instructions for the biosketch; this new format will be required for applications due on or after January 25, 2022.

Changes to the biosketch: 

  • Section B ‘Positions and Honors’ has been renamed ‘Positions, Scientific Appointments, and Honors
  • For the non-Fellowship Biosketch, Section D. has been removed.
  • For the Fellowship Biosketch, Section D has been updated to remove ‘Research Support.’  As applicable, all applicants may include details on ongoing and completed research projects from the past three years that they want to draw attention to within the personal statement, Section A.
  • NIH webpage: Biosketch Format Pages, Instructions and Samples  

Changes in Reporting of Other Support

Please note that MIT is reviewing the requirements for Other Support and will relay more information at a later date.

This new format will be required for applications due on or after January 25, 2022

Changes to Other support: 

  • The format page has been re-organized to separate funded projects from in-kind contributions.
  • Signature block added, for Program Director/Principal Investigator or Other Senior/Key Personnel to certify the accuracy of the information submitted. Each PD/PI or senior/key personnel must electronically sign their respective Other Support form as a PDF prior to submission.
  • NIH webpage: Other Support

Read more at:  

Note: Disclosure guidance is also found at National Institutes of Health Disclosure Guidance

Forms G

NIH will be updating their forms in January as well to Forms G: New NIH "FORMS-G" Grant Application Forms and Instructions Coming for Due Dates on or after January 25, 2022

New Government Identifier

In March 2019, the General Services Administration (GSA) announced that the U.S. Government is moving to a new government-owned Unique Entity Identifier (UEI) which will replace the DUNS as the unique entity identifier in all systems, including Grants.gov and eRA Commons. The assignment of the UEI will be incorporated into the SAM registration process, eliminating the need for applicants to seek external identifiers in order to register. This change will not impact the Institutional Profile File (IPF) generated by eRA Commons for tracking and reporting on awards.  MIT is registered and the number is:

MIT’s UEI is E2NYLCDML6V1

Read more at Notification of Upcoming Change in Federal-wide Unique Entity Identifier Requirements

NIH Virtual Seminar

This year the NIH Regional Seminar will be virtual; more information will become available as November seminar approaches. Read more at NIH Regional Seminars on Program Funding and Grants Administration

 

August 2021: New Checklists:

NIH Director’s Pioneer Award Program (DP1) Checklist [PDF] – Updated August 2021
NIH Director’s New Innovator Award Program (DP2) Checklist [PDF] – Updated August 2021

February 2021: National Institutes of Health Disclosure Guidance

May 2020: NIH FORMS-F changes

NIH is updating its forms to FORMS-F and will require the use of application packages with a Competition ID of ‘FORMS-F’ for proposals due dates on or after May 25, 2020. Applications prepared using “FORMS-E” application packages for due dates on or after May 25, 2020 will not be reviewed.

The KC system will be upgraded Friday, May 8, 2020 at 9pm, to incorporate NIH Forms F for System to System (S2S) proposal submissions.  FORMS-F are currently available in Workspace and ASSIST if using these portals to submit your NIH proposals. More details about Forms-F changes.

January 2020: NRSA Stipend levels increased for FY20