What are the roles in project monitoring? (Who does what?)
This Accountability Matrix (November 2012) shows the roles and responsibilities for each phase of a project.
How do I get purchases approved?
That depends on the method of purchase. VPF will automatically seek RAS advice for questionable purchases made by purchase order or on a request for payment form. Procurement card purchases are approved by the DLC, and therefore it is the DLCs responsibility to confirm that charges are allowable. See the terms of your award to determine what purchases may be restricted, or contact your RAS contract administrator with questions.
When is my next report due?
You can check on reporting requirements in the Kuali Coeus Award module.
How much money can I spend on … ?
Some sponsors include a line item budget in the award document, while others reference the budget from the most recently submitted proposal. You may also have permission to adjust your budget depending on the terms of your award. See the Kuali Coeus Award module under “Terms” to see what restrictions your account may have on rebudgeting.
How do I reconcile my accounts?
Your department should establish a financial review and control procedure based on your funding sources and relative risk. The department may decide to match receipts to every transaction, or to use a sampling procedure to verify expenses. See the VPF’s policy on Financial Review and Control for information that assists DLCs in performing a self-review of controls over financial systems and activities.
Have I met my cost-sharing commitments?
See pages 6-13 of the Cost Sharing Primer to determine how cost-sharing should be documented and tracked.
Is there a way to see cost-sharing commitments?