Self-Study Webinars and Courses

This web-based course is designed to assist you in planning for your professional development and career at MIT. It introduces you to the Finance Administration - Sponsored Activity job sub-family at the Institute, detailing the job duties and professional development required for success. As you explore these job families at MIT, you will have the opportunity to reflect on your experiences, current skills, and the skills you aspire to develop.

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This module is designed to equip MIT research administrators with the knowledge and tools necessary to navigate and comply with federal Research Security Training mandates. By the end of this module, you will be well-prepared to support researchers in meeting these critical compliance standards.

Learning Goals:
• Awareness of Research Security Training mandated by regulations for research funded by federal agencies
• Federal sponsors implementation of the Research Security Training requirement
• Understand the definition and role of Covered Individuals
• Ensure Covered Individuals are accurately listed in Kuali Coeus Proposals Key Personnel

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Beginning FY24, the Institute began allocating funding for under-recovery of F&A (Indirect Costs) in sponsored research programs, through the DLCI UR allocation accounts. Several DLCIs have been piloting new functionality in the Research@MIT app, which allows users to create and approve under-recovery requests for their sponsored research proposals. 

This course will provide:

1. An overview of the new under-recovery process: Understanding its significance and impact on research budgets.
2. Key functionality in the Research@MIT app: How to create, review, and approve under-recovery requests.
3. Management of under-recovery in research awards: Practical examples and scenarios. 

Learn how to navigate the new under-recovery process and learn about using the Research@MIT app for such requests in research proposals. This session is beneficial for university research administrators looking to enhance their skills in managing research project finances.

View course on Atlas or View PDF slides 

This lesson explores improving the subaward modification process, guided by Research Subaward Team members. It highlights the significance of understanding procedures and resources for effective subaward management, including changes and tools that assist with workflow and minimize delays in issuing modification.

View course on Atlas or view slide presentation PDF

Instructions, resources and guidance on basic KC navigation, Lifecycle of an Award at MIT, gathering necessary proposal information and searching for proposals. View on Atlas

Instructions, guidance and exercises for creating and routing a proposal. View on Atlas

Instructions, guidance and exercises for Budget preparation in KC, including Summary, Detailed and using Single Point of Entry. View on Atlas

Instructions and guidance for navigating KC Award tabs to find Sponsor award terms including start and end dates, obligated and anticipated award totals, terms and conditions, required reports, their due dates and more. View on Atlas

Our projects frequently include collaborations with others. These collaborations can vary in the level of involvement and face-to-face engagement. While we may be adept at navigating these partnerships when the other entity is another US-based institution of higher education, what do we need to consider when we collaborate with other types of entities? What might differ in our approach? Using a scientific example as our guide, we will develop a thorough approach to collaborations that helps us develop a plan for success.

We will talk through various aspects of potential collaborations, the related things to keep in mind, and potential questions to ask. For example, will the collaborator need to be on our campus, will they need access to our systems, are they subject to the single audit requirements? This session focuses on the questions to ask to get a full picture of the involvement of the collaborator. In some cases, we will have tried-and-true methods to share, but in others, we aim to help participants develop an approach for decisions that rely more on institutional policies and risk tolerance.

View the recorded webinar: NCURA: Considerations for Collaborations  (requires MIT authentication)

Navigating the complexities of post-award grant management can be challenging for both grant recipients and administrators. This webinar will provide a clear understanding of post-award allowability requirements, ensuring compliance with federal, state, and non-governmental funding policies while maximizing the impact of grant funds.

View the recorded webinar: NCURA: Navigating Post-Award Allowability  (requires MIT authentication)