Upcoming Trainings and Events

Cost sharing can be a challenge to research administrators, new and old, and it can present a lot of burdens, some may say horror! This webinar is designed to provide an overview and share horror stories and tips for navigating cost share across the lifecycle, including at the proposal, award receipt, award management, and closeout stages. Attend this webinar to learn from real-life case studies and make cost-sharing less of a nightmare! This presentation will help attendees define cost sharing, identify the types of cost sharing, explain how cost sharing can go wrong, and touch on best practices and experiences from the presenters’ time in research administration.

Join NCURA Virtual Webinar on Zoom (no registration required)

Note: Sponsor Reqs. Certification and COI learning covers financial Conflict of Interest topics spanning the life cycle of a sponsored program and is offered via two RAP sessions. Please also register for part 2: Sponsor Reqs. Certification and COI 2 (you will receive credit for two courses).

MIT’s financial Conflict of Interest policy helps ensure that MIT researchers and the Institute are in compliance with federal regulations and sponsor requirements. The Kuali Coeus (KC) COI sponsor hierarchy determines financial Conflict of Interest disclosure requirements applied to Investigators and Key Personnel during the life cycle of a sponsored program. Learn more about COI requirements and processes during the lifecycle of a sponsored project and who plays a role.

Register for Sponsor Requirements Certification and COI (part 1)

Note: Sponsor Reqs. Certification and COI learning covers financial Conflict of Interest topics spanning the life cycle of a sponsored program and is offered via two RAP sessions. Please also register for part 1: Sponsor Reqs. Certification and COI 1 (you will receive credit for two courses).

The Kuali Coeus (KC) COI sponsor hierarchy determines financial Conflict of Interest disclosure requirements applied to Investigators and Key Personnel during the life cycle of a sponsored program. Learn more about COI requirements and processes during the lifecycle of a sponsored projects, who plays a role, and how to address specific scenarios at pre- and post-award.

 Register for Sponsor Requirements Certification and COI (part 2)

Required prerequisites:

• Kuali Coeus: Introduction (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Basic Proposal Requirements (Kuali Coeus (KC) Learning Bundle)

This Proposal Type is used for Budget and/or SOW updates on a pending Institute Proposal. The example for the class exercise is changes for an NSF CAREER proposal. Register for KC Basics: Budget - SoW Update

MIT RAS (Research Administration Services) reviews all new agreements, including Grants, Cooperative Agreements, and negotiates the terms of Federal Contracts. Please join us to learn more about the characteristics of federal contracts, grants and cooperative agreements, and specific areas of concern during negotiation. It is beneficial for Research Administrators to understand the purpose and deliverables for different agreement types and troublesome terms that will need to be negotiated out if funded. Register for Types of Agreements

Required prerequisites:

• Kuali Coeus: Introduction (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Basic Proposal Requirements (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Budget (Kuali Coeus (KC) Learning Bundle)

Create a Detailed Budget for a Non-Profit sponsor with a difference between MIT’s federally negotiated rate and the F&A rate allowed by the sponsor resulting in Underrecovery. Include Cost Sharing to meet the sponsor’s requirements. Register for KC Budget: Cost Sharing and Underrecovery

Required prerequisites:

• Kuali Coeus: Introduction (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Basic Proposal Requirements (Kuali Coeus (KC) Learning Bundle)

Fellowship Activity Type is used for Pre and Post Doctoral fellowships which support independent research for purposes of enhancing the training experience of an individual. The example for the class exercise will be an NIH Post-Doctoral Fellowship. Register for KC Basics: Fellowship Activity Type

The Export Control Compliance Team is an integral part of MIT's Research Compliance, providing informative resources, tools, and expertise in protecting MIT’s Open Research policy and the free exchange of information among scholars while complying with U.S. export control law. To ensure that we are in compliance with Federal regulations, it is essential for Research Administrators to be familiar with best practices for research activities and how the Export Control Compliance Team can assist with activities or transactions that may be impacted by export control laws and regulations. Register for Compliance and Export Controls

Required prerequisites:

• Kuali Coeus: Introduction (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Basic Proposal Requirements (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Budget (Kuali Coeus (KC) Learning Bundle)

Create a Detailed Budget that includes personnel with different salary inflation dates and indirect costs. Register for KC Budget: Personnel and Indirect Costs

Required prerequisites:

• Kuali Coeus: Introduction (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Basic Proposal Requirements (Kuali Coeus (KC) Learning Bundle)

Create a proposal for a Non-Profit sponsor with a Federal Prime Sponsor. Register for KC Basics: MIT as Subawardee

Required prerequisites:

• Kuali Coeus: Introduction (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Basic Proposal Requirements (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Budget (Kuali Coeus (KC) Learning Bundle)

Modular budget format is used for NIH applications such as R01, that limit requests to $250,000 in direct costs per period (in modules of $25,000, less consortium F&A). Create a Detailed Budget with a Subaward and use KC to calculate the number of modules. Register for KC Budget: Modular with Subawards

The RAS Subawards Team manages the negotiation and processing of subawards to other research organizations under MIT’s sponsored research agreements. During this session, the Subawards Team will provide essential guidance for the pre-award stage including: 

• determining if the planned subaward is a subawardee, vendor or independent contractor
• flow down of applicable terms and conditions from prime award
• requesting new subaward organizations for KC
• subaward organization risk level and risk management
• subaward budget costs and F&A
• PI responsibility, certification, and more!

Register for Subawards: Pre-Award Process

Required prerequisites:

• Kuali Coeus: Introduction (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Basic Proposal Requirements (Kuali Coeus (KC) Learning Bundle)

This Proposal Type is used for Budget and/or SOW updates on a pending Institute Proposal. The example for the class exercise is changes for an NSF CAREER proposal. Register for KC Basics: Budget - SoW Update

Cost sharing is the portion of the total project costs not reimbursed by the sponsor but rather funded by MIT and/or third parties. During the post-award phase of a project with cost sharing commitments, DLC Research Administrators are responsible for monitoring cost sharing activity, ensuring the charges are allowable per the agreement terms, and tracking that the cost sharing commitment is met.

Please join your colleagues for an overview of the various types of cost sharing, cost share account set up, the cost sharing template, tracking commitments, reporting, etc.

Register for Cost Sharing: Post-Award Management

Required prerequisites:

• Kuali Coeus: Introduction (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Basic Proposal Requirements (Kuali Coeus (KC) Learning Bundle)
• Kuali Coeus: Budget (Kuali Coeus (KC) Learning Bundle)

Create a Detailed Budget for a Non-Profit sponsor with a difference between MIT’s federally negotiated rate and the F&A rate allowed by the sponsor resulting in Underrecovery. Include Cost Sharing to meet the sponsor’s requirements. Register for KC Budget: Cost Sharing and Underrecovery

RA Support team members will highlight topics drawn from current trends in questions received through ra-help@mit.edu. We invite you to bring questions and/or current proposals that you are working on. Join on Zoom (no registration required)