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Rates
Federal Research Facilities and Administrative (F&A) Rates
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Fund Account Overhead Rates
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Preparing and Submitting a Proposal
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Robert Tolu
Robert Tolu
Associate Director for Research Finance
617-324-1479
rtolu@mit.edu
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Rates
Federal Research Facilities and Administrative (F&A) Rates
Uniform Guidance Fixed Rate Requirements
F&A Methodology
F&A Components
MIT Use of a de minimis Rate
Fund Account Overhead Rates
Allocation Rates
Determination of On-Campus and Off-Campus Rates
Employee Benefits (EB) Rates
Vacation Accrual Rates
Graduate Research Assistant Tuition Subsidy
RA and TA Salary Levels and Health Insurance Rates
Historical RA Salary Levels
Grant and Contract Administration
MIT Facts and Profile Information
Sponsored Projects Basics
Classification of Sponsored Projects
Types of Sponsored Awards
How Are Sponsored Projects Generated?
Cost Principles and Unallowable Costs
Direct and Indirect Costs
Preparing and Submitting a Proposal
Pre-Proposals / Letters of Intent
Roles and Responsibilities
MIT Investigator Status
Components of a Proposal
Special Reviews
Applying Through Workspace
Proposal Preparation Checklist
Proposals and Confidential Information
Budget Development
Personnel Costs
Equipment
Contractors, Consultants, and Subrecipients
Sample Budget Justifications
MIT Approval and Submission Approval Process
Viewing Proposal Assignments
Kuali Coeus Approval Mapping
Negotiating and Accepting an Award
Roles and Responsibilities
Submission of Revised Budgets
Standard Contract Terms and Conditions
Contractual Obligations and Problematic Terms and Conditions
Review and Negotiation of Federal Contract and Grant Terms and Conditions
Industrial Collaboration
International Activities
MIT Export Control - Export Policies
Nondisclosure and Confidentiality Agreements
Notice of Award
Negative Confirmation On Award Notices
Setting Up An Award
Roles and Responsibilities
Routing and Acceptance of the Award Notice
COI and Special Review Hold Notice Definitions
Establishing an Account
Limiting Long-Term WBS Account Structures
SAP Project WBS Element Conditions
Child Accounts
Budgets at Award Setup
Kuali Coeus Electronic Document Storage (EDS)
Billing Agreements
Managing Projects
Application of Award Terms
Uniform Guidance and the FAR
MIT Standard Terms and Policies
Changes to Programs During the Life of an Award
PI Absence from Project
Charging Faculty Summer Salary
Cost Transfers
Key Personnel
Limitations on Funds - Federal Contracts
No-Cost Extensions
Project Budgets
Reporting Requirements
When a PI Leaves MIT
Closing Out an Award
Roles and Responsibilities
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Closing Out Fixed Price Awards
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Department of Defense
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NIH Checklists and Preparation Guides
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Terms and Conditions
NOAA
Terms and Conditions
NSF
MIT Specific Guidance - Proposal Prep Checklists
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MIT Guidance Regarding the NSF CAREER Program
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NSF Safe and Inclusive Working Environment
USAID
Cost Sharing
Process, Roles and Responsibilities
What Is Allowable/Eligible Cost Sharing?
MIT’s Preferred Cost Sharing Funds
Third-Party Cost Sharing
Showing Cost Sharing in a Proposal Budget
Avoiding Unintended Cost Sharing
Sponsor Specific Instructions Regarding Location in the Proposal
Funding F&A Costs as Cost Sharing
Using Faculty Effort for Cost Sharing
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International Activities
International Activities Examples
Rubicon Fellowships
Marie Skłodowska-Curie Fellowships
Subawards
Criteria for Subrecipients
De Minimis Rate
Subawards at Proposal
Requesting New Subawards
Managing Subawards
RAS Subaward Team Contacts
Under-recovery of F&A Costs
Funding and Approval
Proposal Phase
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Closeout Phase
Voluntary Cost Sharing
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Audits and Auditors
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