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Rates
Federal Research Facilities and Administrative (F&A) Rates
MIT Use of a de minimis Rate
Fund Account Overhead Rates
Allocation Rates
Determination of On-Campus and Off-Campus Rates
Employee Benefits (EB) Rates
Vacation Accrual Rates
Graduate Research Assistant Tuition Subsidy Rates
RA and TA Salary Levels and Health Insurance Rates
Grant and Contract Administration
Sponsored Programs Basics
Preparing and Submitting a Proposal
Negotiating and Accepting an Award
Setting Up An Award
Managing Projects
Reporting and Closing Out an Award
Sponsor Information
Cost Sharing
International Activities
Subawards Overview
Under-recovery of F&A Costs
Audits and Auditors
Forms
Education and Support
Upcoming Trainings and Events
Self-Study Webinars
Guide to RA Resources and Training
Career Paths
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About Research Administration Services
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Sharon Ray
Sharon Ray
Associate Director, RAS
617-324-2216
sharay@mit.edu
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Rates
Federal Research Facilities and Administrative (F&A) Rates
Uniform Guidance Fixed Rate Requirements
F&A Methodology
F&A Components
MIT Use of a de minimis Rate
Fund Account Overhead Rates
Allocation Rates
Determination of On-Campus and Off-Campus Rates
Employee Benefits (EB) Rates
Vacation Accrual Rates
Graduate Research Assistant Tuition Subsidy Rates
RA and TA Salary Levels and Health Insurance Rates
Historical RA Salary Levels
Grant and Contract Administration
Sponsored Programs Basics
Classification of Sponsored Projects
Types of Sponsored Awards
How Are Sponsored Projects Generated?
OMB's Uniform Guidance
OMB Circulars and Cost Principles
Unallowables
Types of Costs
EHS Role in MIT Grant Writing Process
Preparing and Submitting a Proposal
MIT Facts and Profile Information
Pre-Proposals / Letters of Intent
Roles and Responsibilities
MIT Investigator Status
Components of a Proposal
Special Reviews
Applying Through Workspace
Proposal Preparation Checklist
Proposals and Confidential Information
Budget Development
Personnel Costs
Equipment
Subcontracts and Consultants
Sample Budget Justifications
Annotated Budget Justification - Federal Research
Annotated Budget Justification - Non-Federal Research
Annotated Budget Justification - Federal Non-Research
Annotated Budget Justification - Non-Federal Non-Research
MIT Approval and Submission Approval Process
Viewing Proposal Assignments
Kuali Coeus Approval Mapping
Negotiating and Accepting an Award
Roles and Responsibilities
Submission of Revised Budgets
Standard Contract Terms and Conditions
Contractual Obligations and Problematic Terms and Conditions
Review and Negotiation of Federal Contract and Grant Terms and Conditions
Industrial Collaboration
International Activities
MIT Export Control - Export Policies
Nondisclosure and Confidentiality Agreements
Notice of Award
Negative Confirmation On Award Notices
Setting Up An Award
Roles and Responsibilities
Routing and Acceptance of the Award Notice
COI and Special Review Hold Notice Definitions
Establishing an Account
Limiting Long-Term WBS Account Structures
SAP Project WBS Element Conditions
Kuali Coeus Electronic Document Storage (EDS)
Billing Agreements
Managing Projects
Changes to Programs During the Life of an Award
PI Absence from Project
Cost Principles and Allowable Expenses
Cost Transfers
Equipment Threshold
Uniform Guidance and the Federal Acquisition Regulation (FAR)
Sponsor Terms by Term Type
Equipment and Property Terms by Sponsor
Period of Performance (POP) Extension Terms by Sponsor
Personnel Changes Terms by Sponsor
Publication Terms by Sponsor
Rebudgeting Terms by Sponsor
Reporting Terms by Sponsor
Restrictions on Allowable Costs Terms by Sponsor
Subcontracting Approval Terms by Sponsor
Travel Terms by Sponsor
Sponsor-Specific Terms
Air Force Office of Scientific Research (AFOSR)
Army Research Office (ARO) and Army Research Laboratory (ARL)
Defense Advanced Research Projects Agency (DARPA)
Department of Energy (DOE) – Office of Science
National Aeronautics and Space Administration (NASA)
National Endowment for the Humanities (NEH)
National Institutes of Health (NIH)
National Oceanic and Atmospheric Administration (NOAA)
National Science Foundation (NSF)
Office of Naval Research (ONR)
MIT Standard Terms
Guidelines for Charging Faculty Summer Salary
Key Personnel
Limitations on Funds - Federal Contracts
Managing Salary Costs
Monitoring Project Budgets
Monthly Reconciliation and Review
No-Cost Extensions
Reporting Requirements
Return of Unexpended Funds to Foundations
Sponsor-Approved Budgets (SAB)
Determining the Sponsor Approved Budget (SAB)
Working With the Sponsor Approved Budget (SAB)
Sponsor Approved Budget (SAB) and Child Account Budgets
Sponsor Approved Budget (SAB) and Prior Approvals
Submitting an SAB Change Request
Subawards
When a PI Leaves MIT
OST III - Summary of Updates
Reporting and Closing Out an Award
Roles and Responsibilities
Reports
Research Performance Progress Reports
Closeout Process
Closing Out Fixed Price Awards
Closeout of Subawards
Record Retention
Early Termination
Reporting FAQs
Sponsor Information
Sponsor Disclosure Requirements
Using SciENcv
Department of Defense
AFOSR
AFOSR No-Cost Extension Process
ARO and ARL
DARPA
ONR
New ONR Account Set Ups
Department of Defense Disclosure Guidance
DOE
Department of Energy / Office of Science Disclosure Guidance
Industrial Proposals
Introduction to Industrial Sponsors
General Considerations for Industrial Proposals
Summary Guidelines
Review Sponsor’s Policy Document
SRC Guidance to Faculty Considering Applying for SRC Funding
Find Specific RFP Information
Industrial Proposal Checklist
Proposal Formats
Special Requirements
Deadline Cycles
Model Proposals
Industrial Agreement Types
Non-Competitive Industrial Proposals
Master and Alliance Agreements With Non-Standard Proposal Processes
Template Agreements
New Consortium Agreements
Competitive Industrial Proposals
Collaborative (No-cost) Research Agreements
NASA
National Aeronautics and Space Administration Disclosure Guidance
NASA Graduate Research Fellowship Programs
NASA PI Status and Definitions
NIH
NIH Checklists and Preparation Guides
National Institutes of Health Disclosure Guidance
Human Subjects and NIH Proposals
NIH Data Management and Sharing
NIH Research Performance Progress Reports
NOAA
NSF
MIT Specific Guidance - Proposal Prep Checklists
Grant Opportunities for Academic Liaison with Industry (GOALI) proposals
MIT Guidance Regarding the NSF CAREER Program
Research Experiences for Undergraduates (REU) Supplements
National Science Foundation Disclosure Guidance
NSF Proposals: Administrative Review Stage
NSF Collaborations
NSF Pre-Award and Post-Award Actions
NSF Reporting
NSF Frequently Asked Questions
NSF Safe and Inclusive Working Environment
Research Terms and Conditions Prior Approval and Other Requirements Matrix
Cost Sharing
Roles and Responsibilities
What Is Allowable/Eligible Cost Sharing?
MIT’s Preferred Cost Sharing Funds
Third-Party Cost Sharing
Showing Cost Sharing in a Proposal Budget
Avoiding Unintended Cost Sharing
Sponsor Specific Instructions Regarding Location in the Proposal
Funding F&A Costs as Cost Sharing
Using Faculty Effort for Cost Sharing
Setting Up Cost Sharing on a New Award
Information about Completing the Cost Sharing Template
NSF Cost Sharing Policy
Tracking/Reporting Cost Sharing
Special Cost Sharing Topics
International Activities
International Activities Examples
Rubicon Fellowships
Marie Skłodowska-Curie Fellowships
Subawards Overview
Subawards in Proposals
Impact on Project Budget
Evaluating and Managing Subaward Risk
Requesting New Subawards
Subaward Monitoring
Subrecipient Monitoring Program
Subaward Closeout
Under-recovery of F&A Costs
Funding and Approval
Proposal Phase
Award Set-up
Monitoring Research During Project Period
Closeout Phase
Voluntary Cost Sharing
Sponsor-Specific Guidance
Audits and Auditors
Forms
Education and Support
Upcoming Trainings and Events
Self-Study Webinars
Research Administration Practices (RAP)
NCURA Virtual Workshops and Webinars
Guide to RA Resources and Training
Career Paths
Newsletters
Tools and Systems
FAQs
Award Closeout & Audits
Award Negotiation & Acceptance
Award Setup
Budget
Compliance
Cost Sharing
Export Control
Financial Conflict of Interest
Funding
Grants.gov
Kuali Coeus
NSF
Project Monitoring
Proposal Preparation & Submission
Rates
Reporting
Research Sub Awards
Responsible and Ethical Conduct of Research (RECR)
Underrecovery
Other
Glossary
Research Administration Email Lists
About Research Administration Services
RAS Operations
VPR Research Administration Organization Chart
Staff Directory
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Research Administrator Day
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