PI Absence from Project

Sponsors typically expect that PIs are engaged in conducting and overseeing research projects and personnel. Prior to a PI absence (whether leave or sabbatical), notify your RAS CA to manage the impact on the PI’s sponsored awards. For sabbaticals that only impact teaching and administrative responsibilities, sponsor notification may not be required.

Notify RAS

As soon as possible, provide the following to your RAS CA:

• Length of absence
• Level of involvement, if any, in active research projects during absence
• Source of compensation (MIT or external) during absence
• IP or similar agreements impacted by the absence 
• Any activities taking place outside the U.S. during absence
• If on sabbatical, whether the sabbatical will take place at an institution other than at MIT

RAS will work with you on obtaining sponsor approvals, coordinating project oversight, and managing the impact of the absence on compliance and MIT IP.

RAS Coordination with Sponsor

RAS will help interpret the sponsor’s requirements and coordinate the steps required by that sponsor. Most sponsors require that the information be provided before the absence begins or as soon as practical after it is known. 

Both federal and non-federal agreements require that MIT RAS inform the sponsor and seek approval when the PI will be away from campus.

Oversight of Projects While on Leave

RAS will work with you to determine if alternative project oversight is required during the absence (often the case during professional or personal leaves of absence). However, PIs may also be able to oversee projects during their absence.

^{Updated December 17, 2024}