Monitoring Research Underrecovery during Project Period

Overview of Responsibilities

RAS Responsibilities

  • Assigns and corrects a WBS element’s costing sheet and adjustment keys
  • Generates Notice of Award (NoA) for new and changed WBS elements and sends to DLCs

VPF Responsibilities

  • Generates an email Notice of Cost Object for new and changed WBS elements and transmits to DLCs
  • Calculates and processes corrections and/or adjustments to posted F&A resulting from a change to the costing sheet and/or adjustment keys and from the assignment of a costing sheet that only approximates the sponsor’s base
  • Notifies DLCs of document number for correcting JV entries after posting

DLC Responsibilities

  • Reviews the WBS elements costing sheet and adjustment key assignments on email Notice of Cost Object and NoA. Reports any concerns to RAS
  • Reviews the Summary Statements monthly to verify the accuracy of all entries. DLC is not required to recalculate F&A on all its cost objects each month, but must review major errors such as:
    • No F&A posting when cost object is subject to F&A, or vice versa
    • A cost object is incorrectly assigned an off-campus costing sheet when it should be on campus, or vice versa
  • Confirm all entries that post to its UR cost center
  • Process a journal voucher to fund the posted UR with funds from one or more of the approved sources for UR funds
  • DLC must communicate to RAS any approved changes in underrecovery sources, providing documentation of approval from the investigator or DLC controlling the source

The following reference document details the processes for the ongoing monitoring and management of research underrecoveries.