RAS Responsibilities
- Assign and correct a WBS element’s costing sheet and adjustment keys.
- Generate Notice of Award (NoA) for new and changed WBS elements and send to DLCIs.
VPF Responsibilities
- Generate an email Notice of Cost Object for new and changed WBS elements and transmit to DLCIs.
- Calculate and process corrections and/or adjustments to posted F&A resulting from a change to the costing sheet and/or adjustment keys and from the assignment of a costing sheet that only approximates the sponsor’s base.
- Notify DLCIs of document number for correcting JV entries after posting.
DLCI Responsibilities
- Review rates and report any concerns to RAS.
- Review the Summary Statements monthly to verify the accuracy of all entries. DLCI is not required to recalculate F&A on all its cost objects each month, but must review major errors such as:
- No F&A posting when cost object is subject to F&A, or vice versa
- A cost object is incorrectly assigned an off-campus costing sheet when it should be on campus, or vice versa
- Confirm all entries that post to its under-recovery (UR) cost center.
- Communicate to RAS any approved changes in UR sources, providing documentation of approval from the investigator or DLCI controlling the source.
- Regularly review UR cost object spending against DLCI allocation. Ensure that the funding in the DLCI UR cost object is sufficient to cover the under-recovery from this award. If not, work with the DLCI DAF to increase the central allocation or to provide local funding to support the UR.
- DLCIs are no longer required to clear the UR to the funding source via monthly JV.
Updated July 15, 2024