FAQs

Visit this RAS site webpage for information about Cost Sharing.

Kuali Coeus is an electronic system used to standardize research administration processes. Modeled after Coeus, which was developed here at MIT, it is a cradle-to-grave award management system that is designed to assist the research community in proposal development, tracking of submitted proposals, and award acquisition and management.

Named after the Greek Titan of Intelligence, the original Coeus application was one of the first cradle-to-grave award management systems in the nation. The purpose of the system is to standardize processes with pre- and post-award modules designed to assist the research community in proposal development, log and track submitted proposals, and increase the efficiency of award acquisition and management for all participants contributing to the research enterprise with the post award modules.

See more Kuali Coeus FAQs

You can check on reporting requirements in the Kuali Coeus Award module.

A recent update to COUHES Connect provides your PI with a human subjects training tracking tool that utilizes Connect protocols, sponsored awards, and MIT Personnel expenses to monitor personnel that could require training (either missing or expired).  If your PI or supervisor confirms that you do require training, make sure you take the correct course:

• Login to CITI and take a look at your completed courses in the “My Records” menu.
• If you don’t have a completed Basic Course in Human Subjects Research, then you need to select one of the courses listed in Question 1 - for ‘new trainees’ – these are the basic level courses.  
• Do NOT take a refresher course (question 2) – a refresher is only valid if you have a completed basic course. You’ll need a refresher when your basic course expires three years after completion.

Read more about Human Subjects Training on the COUHES website.

The Authorized Total in SAP most closely aligns with the Obligated Distributable Total in KC. When these two amounts differ, there are several common potential causes:

• Recent updates to totals on an award may not yet have fed from KC to SAP. 
  
  • The feed is run between 3 and 4 pm each day. If the update was after the daily feed, it will not be reflected in SAP until the following afternoon.
• If the award/account is part of a structure, having a child award in Hold status in KC (and thus not yet in SAP) will cause the SAP authorized total of the account parent(s) not to match the KC Obligated Distributable totals.
  
  • This will self-correct in time once the child award taken out of Hold status and feeds to SAP
• If it is a newly set up award that had cost sharing included in the proposal, the KC Obligated Distributable may not match the SAP Authorized total.
  
  • Updates in KC with an Award-phase cost sharing template and, if needed, set up of a Cost Sharing Child account should resolve the discrepancy

What should I do if it doesn’t seem to be one of these scenarios causing the problem with the totals?

• Reach out to your RAS Contract Administrator, or, if you prefer, open an OST ticket. We will work together in RAS to identify the problem.