These notes apply to the relevant blue numbered sections in the document below.
- Okay to use alternate formats which include the role and effort committed.
- If no faculty effort is listed in the project budget, RAS recommends including the statement: MIT fully supports the academic year salary of Professors, Associate Professors, and Assistant Professors, but makes no specific commitment of academic year time or salary to this particular research project.
- Note that Vacation Accrual is not included in non-research projects.
- Include if no basis of estimate is provided.
- Use fund fee rates in the absence of a sponsor-approved rate.
MIT/Department of _____________
Budget Justification for Cost Proposal
SENIOR/KEY PERSONNEL:
OTHER PERSONNEL:
Post-doctoral Associate(s): One post-doctoral associate is budgeted for X calendar months in years X through X. The post-doc will be responsible for__________________.
[Program Manager/Instructor/Project Coordinator/etc]: One __________ will devote X months to this project in Year X and X months in Year X. The ____________ will [assist the PI with activities on this project.]
Annual inflation is budgeted at 3% for all salaries.
EMPLOYEE BENEFITS:
Employee ( 3 ) Benefits (EB) are charged as direct costs and include Employee Benefits (EB). Fringe rates are set by MIT at the current negotiated rates for budgeting purposes: (FY25 provisional rates: on-campus EB 23.2%; off-campus EB 20.7%). MIT charges actual rates to awards. EB is applied to total salary expenses, excluding students.
OTHER DIRECT COSTS:
Equipment: Funds are requested for the following equipment in year X of the budget:
- $XXXX for a ______ for the purpose of _________.
Domestic Travel: Funds are requested for the [PI, Co-I, or RA] to attend one domestic conference per year of this project (for example, to the [Name of annual conference]) to present research results. The PI intends to take approximately [X] domestic trips per year and support students for X trips per year.
International Travel: Funds are requested for the [PI, Co-I, or RA] to travel to collaborate with colleagues. The PI intends to take approximately [X] international trips per year and support students for X trips per year. Travel is anticipated to the following international destinations, but may be subject to change: ___________.
Materials and Supplies: are budgeted at $______yr in Year X, and $_____ in Year X. The money will be spent on ________________________. ( 4 )[Due to the fundamental research nature of the project, materials costs are estimated based on the PI’s knowledge of prior projects of similar scope, and no further breakdown of materials is available.]
Subawards: ________ [Institution/University] will be a subawardee under this project. The costs associated for the subaward are $________ for the period of ____ through _____. The subawardee will be responsible for __________________________________.
INDIRECT COSTS:
( 5 ) In accordance with MIT policy for non-research activity, MIT charges a 10% fund transaction fee to all direct costs related to graduate student research assistant salaries and tuition and all other non-personnel expenses. With the exception of faculty and student salaries, all other salaries and associated employee benefits are charged the current Facilities and Administrative (F&A) rate for research negotiated with the Office of Naval Research. The current negotiated rate for FY25 is 59.0% on-campus and FY25 is 6.5% off-campus. See the Rates pages.