This terms page is currently under construction.
Additional information is available at Cost Principles and Allowable Expenses
MIT Standard Terms (apply unless Sponsor specifies otherwise)
- All costs charged to sponsored projects must be allowable, allocable, reasonable, and consistent.
- The business purpose of meeting expenditures must be substantiated by providing the following:
- The purpose of the meeting or topic of discussion
- A list of attendees (names and group association) present at the meeting
- Itemized receipts
- The date and location of the meeting, if it is not self-evident
- Alcoholic beverages are not allowable costs unless the sponsor explicitly approves such expenses
Air Force Office of Scientific Research (AFOSR)
- Subject to Uniform Guidance without further restriction.
Army Research Office (ARO) and Army Research Laboratory (ARL)
- Subject to Uniform Guidance without further restriction.
Defense Advanced Research Projects Agency (DARPA)
- Under Construction
Department of Energy (DOE) – Office of Science
- Awards for conferences and meetings may not include indirect costs.
National Aeronautics and Space Administration (NASA)
- Subject to Uniform Guidance without further restriction
National Endowment for the Humanities (NEH)
- Under Construction
National Institutes of Health (NIH)
- Participant Support Costs only allowable when identified in specific funding opportunity
- See: NIH Grants Policy Statement Section 7.9 ("Allowability of Costs/Activities") [website] for additional detail
National Oceanic and Atmospheric Administration (NOAA)
- Business meals and conference refreshments are allowable if in proposal budget and approved.
- Conference travel is only allowable if necessary to achieve project objectives or disseminate research results.
- Costs allowable only with prior approval:
- Rearrangement/Reconversion costs over $25,000
- Salaries of Administrative or Clerical Staff
- Travel Costs for Dependents
- Participant Support Costs other than stipend, travel allowance, or registration fees
National Science Foundation (NSF)
- Conference travel is only allowable if required to achieve project objectives or disseminate research results.
- Costs allowable only with prior NSF approval:
- Rearrangement/Reconversion costs over $25,000
- Salaries of Administrative or Clerical Staff
- Travel Costs for Dependents
- Participant Support Costs other than stipend, travel allowance, or registration fees
Office of Naval Research (ONR)
- ONR Funds shall not be used to pay for food and beverages.